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Grants

Grant Guidelines

Complete ICA Grant Guidelines are available in PDF format. Common topics are below.

How to Apply

1) Select the appropriate funding opportunity for your request

For annual grants, an applicant may submit one application per category per fiscal year.

For quarterly Quickfunds grants, an applicant may submit one application per deadline and receive one Quickfunds grant each fiscal year.

2) Apply online or on paper

Quarterly Quickfunds applications are accepted online at grants.arts.idaho.gov.

If you’re a first-time applicant you will need to create a user account and be approved before you can apply. Once approved, login and select the appropriate funding opportunity to begin a new application.

Work can be saved in progress. Application materials can be changed before final submission. Call us if you need help.

Annual applications (those due January 31) are being accepted on paper.

Download the fillable PDF form for your grant category.

3) Submit your application

Quickfunds applications are submitted online by midnight, Mountain Time, on the deadline date.

Annual applications are submitted by mail or hand-delivered by 5 p.m. on January 31. This is a postmark deadline. Our mailing address is:

Idaho Commission on the Arts
PO Box 83720
Boise, ID 83720-0008

4) Be patient!

Panel recommendations must be approved by the board of Commissioners.

Annual grants are approved in the May Commission meeting and all applicants are notified in June. Funds become available in July.

Quickfunds applicants are notified approximately three weeks after the submission deadline. Funds become available shortly thereafter.

5) Follow up

All applicants are encouraged to request feedback. Panel comments may suggest areas for improvement, even for successful applications.

Courtesy Review

Need help? Request a courtesy review three weeks prior to submission. Staff will review your application and offer suggestions for improvement. This process does not guarantee funding, but may strengthen the proposal.

What We Cannot Fund
  • Establishment of or contributions to an endowment.
  • Fundraising projects that do not raise funds for the arts.
  • Prizes, scholarships, or free tickets.
  • Projects or programs to generate or attract audiences.
  • Offsetting of debt, payment of fines, penalties, legal fees, or indirect costs.
  • Activities that are primarily promotional or created for mass distribution, such as duplication of CDs, portfolios, gallery announcements, self-published books, brochures, or websites.
  • Student exhibitions, anthologies, publications, or performances, unless those activities document an arts education grant.
  • Costs associated with any degree or professional certification, such as tuition, fees, and teaching materials.
  • Projects or activities already completed or beginning before the eligible start date.
  • Documentation of projects except for arts education activities.
  • Projects primarily recreational, therapeutic, vocational, rehabilitative, or religious.
  • Activities restricted to an organization’s membership.
  • Cost for the applicant to attend activities or consecutive annual activities that should be built into an organization’s budget; for example, the National Assembly of State Arts Agencies, Americans for the Arts, Northwest Booking Conference, or other professional conferences.
  • Pageants, festivals, or celebrations unrelated to arts, ethnic, or cultural activities.
  • Journalism
  • Historical or academic documentary film and electronic media arts that do NOT demonstrate significant artistic emphasis, consideration, and distinction.
  • Scholarly or academic works in history, languages, archeology, and political science.
  • Lobbying expenses or political activities.
  • Hospitality expenses such as food and drink, alcohol, flowers, and so on.
  • Capital expenditures for individuals.
  • Writing intended for youth.
Preparing Work Samples

Commission staff will not add or substitute material from one application to another, or from a prior application.

Images

Work samples may include up to ten images.

Audio or video

Work samples may include up to five pieces of work not to exceed fifteen minutes in total duration.

Literature

Work samples may include up to 20 pages.

Playwrights and Screenwriters

Work samples may include up to 20 pages. If excerpted from a larger work or works, applicants may also include a one-paragraph synopsis.

Freedom of Expression and Community Standards

The Commission is an advocate for and defender of the right of free speech for all citizens under the First Amendment of the Constitution of the United States. The Commission intends, though, that funded projects exhibit a sensitivity and responsiveness to community standards.

Access

Making the arts accessible to all Idahoans is a priority of the Commission. Organizations receiving grants must agree to make every attempt to ensure that people with disabilities, ethnic groups, occupational groups, older adults, or young audiences have access.

Conflict of Interest

State law and Commission policy provide for conflict of interest statements to guide the agency’s decision-making. Members of the Commission and the staff may not use their positions to influence decisions or actions that will financially benefit themselves or an organization with which they have a monetary or policy-making interest.
Commission members and review panelists must disclose any organizational affiliations and refrain from participating in discussion and voting on proposals related to individuals or organizations with which they have an affiliation.

Organizational Changes

Organizations experiencing significant changes in staffing, programming, or finances after applying for funding should notify the Commission.

Fiscal Agent

Organizations that have not received tax-exempt status through the Internal Revenue Service may apply through an eligible tax-exempt organization. This Fiscal Agent becomes the legal applicant, redistributes the funds to the applicant organization, and is responsible for the grant requirements. Acting as a Fiscal Agent for another group will not exclude an organization from applying for grants. Though the Fiscal Agent receives the award (fiscal fees are not allowed), the sub-grantee will bear the primary responsibility for the project. The Commission will not act as arbitrator for any dispute between the two groups.

Colleges and Universities

Colleges and universities may apply for support if they present and market their arts activities to the public and if the activity is supplementary to regular course offerings.
Entry Track Grants: If a university-based arts organization providing arts programs for the general public operates under the nonprofit umbrella of the university, then it is eligible to receive Entry Track funding. Only one Entry Track grant may be awarded per university each fiscal year.
QuickProject for Organizations: Only one Quickproject grant may be awarded per university each fiscal year.

Acquisitions and Commissions

The Commission will only fund projects for acquisition or commission of new works when an applying organization maintains a facility open to the public, demonstrates strong management and security practices, and maintains an ongoing exhibition program or permanent collection.

Legal Requirements

A submitted application certifies that all facts, figures, representations, and attachments are true and correct to the best of the applicant’s knowledge. Recipients assure the Idaho Commission on the Arts that they will:

  • Expend funds solely for the activities described in the approved application. Approval of the Commission must be received prior to changes being implemented. Grant funds not committed on the approved project must be returned to the Commission by the end of the fiscal year.
  • Submit a final financial and narrative report. If a final report is not submitted by the published deadline, grantee will forfeit the 10% final payment and cannot apply for another grant until a final report is submitted.

The applicant will also comply with:

Appeals Process

To appeal a decision made by the Commission an applicant must write the Executive Director within 30 days of notification. The amount or conditions of the grant may not be appealed unless the applicant can demonstrate a misinterpretation or misunderstanding by the review panel of the information submitted. Incomplete applications are not subject to appeal.

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